Exhibitor Kit
October 8-10, 2024, Bellagio Hotel, Las Vegas
*Applies to confirmed Fall 2024 Exhibitors and Sponsors Only.
Please contact Heather Shanahan at hshanahan@mtmp.com for information about Exhibiting or Sponsorships.
Plan Your Visit to MTMP
Hotel Rates and Information
Conference Floor Plan
Agenda
Exhibitor Booth List
Rules & Regulations
Helpful Hints for Exhibitors
Exhibitor/Sponsor Text Alerts: Opt in to our Exclusive MTMP Exhibitor and Sponsor Text Group so you don’t miss any updates related to the Fall MTMP.
Exhibitor Deadlines
Submit Logo for Website: ASAP
Submit Business Categories: ASAP
Media Guide Ad: August 23
Text Branding Keyword: September 9
EAC Forms: September 5
Vendor Video: September 16
CVENT Staff Registration: No later than October 2
Exhibitors and Sponsors should not host events (receptions, meetings or Cabana parties) during any of our scheduled MTMP hours. As we have mentioned many times, these side events are pulling away our hard earned attendance from MTMP. These meetings will deplete our exhibit hall attendance which is unfair to us and other exhibitors. We appreciate your cooperation.
What’s Included with Your Exhibitor Contract?
Included:
Exhibit Hall Booths: Pipe and draped booth with dimensions: 10 feet wide x10 feet deep x 8 feet high. 8-foot high black back drape, 3-foot high black side drapes, 6-foot skirted table (6’L x 30”H), 2 chairs, waste basket. Exhibit Hall is carpeted.
Foyer Booths: NOT pipe and draped. Area is 8×8 with 6-foot skirted table (6’L x 30”H), 2 chairs, and waste basket.
Staff: 4 booth staff who can attend all educational and networking events all 3 days. Badges are required to enter all sessions and events. Booth staff MUST be from your company; not an attorney, affiliate, or consultant.
Free Wifi
(1) Free CVENT Lead Capture License
Free 30-second video advertising your company
(2) Attendee Lists: one preshow list sent September 24; second list sent post- conference. Attendee lists include mailing address, not emails.
Not Included:
You must purchase electricity and any other items for your booth using the Freeman Link.
CVENT Exhibitor Portal
CVENT Portal:
The only way to initially gain access to the CVENT MTMP Fall 2024 portal is via the email invitation from me/CVENT. This email is sent to the Main Admin/CVENT Contact designated on your contract. Once the admin accesses this email, they will be directed to the MTMP Fall 2024 specific CVENT site. The Main Admin/CVENT Contact is the only person who can initially access the portal. Once they are in, they can always add an additional Admin to access it as well.
Access is now open. The designated Main Admin/CVENT Contact should have received the email invitation from me entitled Welcome to the Fall MTMP CVENT Portal.
CVENT User Instructions:
How to Register Staff in CVENT: https://mtmp.com/wp-content/uploads/2024/08/How-To-Register-Staff-in-CVENT.docx
CVENT FAQs: https://mtmp.com/wp-content/uploads/2024/08/CVENT-FAQs.docx
CVENT LeadCapture Information: https://mtmp.com/wp-content/uploads/2024/08/CVENT-Lead-Capture-Information.docx
Exhibitor Tasks, Links and Optional Items
REQUIRED:
Submit Company Logo for Website Advertising ASAP: https://www.dropbox.com/request/0QjtLGB6tmCmA9XbxzvY
Update your Business Category for Website ASAP: This will be advertised on our dedicated Exhibitor Business Category page that we post for the next 6 months: Exhibitor Categories – MTMP Fall 2024 – Google Sheets
OPTIONAL:
FREE 30-second video to promote your company: All videos will be shown on a TV screen in the Exhibit Hall and on the TV Hotel Channel. Video must be in .mp4 or .mov file and maximum of .30 seconds. Audio and subtitles recommended. Submit directly via this dropbox: https://www.dropbox.com/request/8RNLuMetx81lIYxijZmg
Exhibitor-Appointed Contractor (EAC) Forms: To be completed ONLY if you are not using MTMP’s official general contractor Freeman Expo to provide booth set-up. You must print out and complete the EAC forms, and submit by September 5: https://mtmp.com/wp-content/uploads/2024/08/EAC_MTMP-Fall-2024-Meeting.docx
Purchase a Media Guide Ad ($250-$500): https://mtmp.com/wp-content/uploads/2024/08/MTMP-Media-Guide-Ad_OCT2024.pdf
Purchase Text Branding for $150: https://mtmp.com/wp-content/uploads/2024/08/MTMP-Texting-Branding_OCT2024.pdf
Payment Page to Purchase Media Guide or Text Branding: https://mtmp.com/wp-content/uploads/2024/08/PaymentPage.pdf
Rules & Regulations: All Staff must read and adhere to rules. RULES AND REGULATIONS – Google Docs
Supplier Order Forms, Shipping Logistics
Links:
Freeman Expo Exhibitor Kit: https://www.freemanco.com/store/show/landing?showID=534145
Shipping information is included here, as well as options to order additional booth items.
Bellagio Services Catalog and Order Form including Electric, Food and Beverage, A/V, etc: https://mtmp.com/wp-content/uploads/2024/08/Bellagio-Order-Forms.pdf
Grand Ballroom Exhibit Hall Hours:
Exhibitor Move-In:
Monday, Octover 7 | 10:00am-5:00pm
*must be complete by 5:00pm or penalties apply.
Exhibit Hall Hours:
Tuesday, October 8 | 7:00am-4:30pm
Wednesday, October 9 | 7:30am-7:00pm
Thursday, October 10 | 8:00am-2:00pm
Exhibitor Move-Out:
Thursday, October 10 | 2:00pm-6:00pm