Exhibitors Q&A
What is included with my Exhibitor Booth?
Booth: Freeman Expo Services will create an exhibit hall with pipe and drape, and each Exhibitor will have a private booth, either on the perimeter or middle of the Exhibit Hall.
Staff: (4) complimentary staff from your company who can attend all educational and networking events Weds-Friday. Staff must be from YOUR company; You cannot register a person from another company as part of your staff.
Marketing: Your company logo will be advertised on our conference website and conference signage, and you will receive one pre- and one post-attendee list which includes mailing address only. We also provide every attendee a list of all of the vendors with all of your contact information, making it very easy for them to find you after the seminar has ended.
Can we bring more than 4 Staff?
Yes. Any staff in addition to the complimentary (4) people must pay $1,095 to attend. This will include the regular perks of booth staff. You can register extra staff on page 2 of the contract, available for download below, or contact Heather Shanahan at Hshanahan@mtmp.com.
Attendance for Vendors at the Wednesday Opening Gala Reception and Thursday Luncheon — we no longer have to pay separately for those?
Correct! We have folded into the Exhibitor package attendance at those events, so you no longer need to pay separately for them.
Is Booth sharing among similar companies who work together allowed?
No, we do not allow companies to share booth space.
Where is the Exhibit Hall located and what are the hours?
The Exhibit Hall is located in the Grand Ballroom 1-3, 6 and will be open
Wednesday 7:00am-4:30pm.
Thursday 7:30am – 7:00pm
Friday 7:30am – 2:00pm
Continental Breakfast and Breaks will be in the Exhibit Hall throughout the show.
What time can Exhibitors Tear Down?
Tear Down is not until 2:00pm Friday, April 24. By signing the Vendor Contract, your company is contractually required to keep your booth in tact until 2:00pm. Failure to do so will result in financial penalty. Please refer to contract for details.
How do I order electricity or other booth supplies?
What is the shipping address for the hotel for small items?
The Wynn Hotel, 3131 S Las Vegas Blvd, Las Vegas, NV 89109 HOLD FOR GUEST, Your Name/Company, Booth #. This address is only to be used for small items being shipped to your attention at the hotel. This is NOT the address for Large Exhibit Booth shipments — that is Freeman Expo Services – information below.
What is the company that I need to use to ship my Exhibit Booth items?
We have engaged Freeman Expo Services for this program to handle your shipping, and to provide pipe and drapes for all booths. Contact Freeman Expo Services.
Who do I call to make a hotel reservation, and are you offering a discounted rate?
To reserve a room at the Wynn at a special rate of $269/night plus tax, call the Wynn at 866-770-7555, and refer to the Mass Torts Made Perfect group rate of $269/night plus tax, or Book Online. The cut-off date for this rate is Wednesday, April 1, and is based on availability. The hotel block may sell out early, so please make your reservations as soon as possible.
Unauthorized Company Contacts and Assistance
FRAUD ALERT: We would like to make you aware of a situation that has been brought to our attention. There are companies (such as, Exhibition Hotel Management, Convention Housing Services and Global Housing) who have been contacting our exhibitors to “assist” with hotel reservations. They sometimes disguise themselves as the MTMP Housing Bureau or some affiliate of MTMP, or claim to represent The Wynn. They may claim they can get better rates, that rooms are limited, or use other sales pitch methods. They are NOT the official housing bureau and are NOT affiliated with MTMP or The Wynn in any way.
If you receive a call from this or any company claiming to represent MTMP or The Wynn, be aware that this may be a scam and DO NOT MAKE THE RESERVATION. These companies are not affiliated with us in any capacity. If you are contacted by any such company, please ask for the company name, phone number, address, and contact who called (email if possible) and email it to us. Typically, once you start asking for their information, they will hang up on you.
Please make your reservations directly with The Wynn Hotel Room Reservations Dept.
Contact Us
For questions regarding sponsorship and exhibits, contact:
- Heather Shanahan
- hshanahan@mtmp.com
- 610-585-7361
PLEASE NOTE: MTMP reserves the right to refuse exhibit space or sponsorship to any company it deems to be in any way unsuitable.