Exhibitor Kit
October 10-12, 2023, Bellagio Hotel, Las Vegas
*Applies to confirmed Fall 2023 Exhibitors and Sponsors OnlyExhibitor Deadlines
Submit Logo for Website: ASAP (no later than September 7)
Submit Business Categories: ASAP (no later than September 7)
Media Guide Ad: EXPIRED
Text Branding Keyword: September 7
EAC Forms: September 7
Vendor Video: September 20
CVENT Staff Registration: October 2
What’s Included with Your Exhibitor Contract?
- Exhibitor Booth (Two Options):
Exhibit Hall Booths: standard booths located inside the exhibit hall are 10’x10’ pipe and draped booth with an 8’ foot high draped back wall and 3’ high side rails; includes a 6ft skirted table, (2) chairs, wastebasket, and company ID sign (see photo example attached here). Back and side drape are black; tablecloth is white. Exhibit hall is carpeted. See Rules and Regulations for booth restrictions.
Foyer Booths: located in the foyer area (see diagram for location) and are 8’x8’ tabletop display including a 6ft skirted table (2) chairs, wastebasket and ID sign. See Rules and Regulations for booth restrictions.
- (4) Booth Staff: admission to all educational and networking events each day. Badges are required to enter all sessions and events. Booth staff MUST be from your company; not an attorney, affiliate, or consultant. See Rules & Regulations.
- Exhibit Booths include (4) booth staff, but you can register additional staff for $1095/person. Use the Payment Page below to update your staff and return to me with payment.
- If you are a sponsor without a booth, your staff is $1395 each. Please use Payment Page to add staff and return to me.
- Breakfast and Lunch each day; attendance at cocktail receptions and entertainment for all 4 staff
- Promotion: all vendors listed on conference website, conference app, vendor contact list provided to all attendees, sponsors receive special social media post and emails
- One pre-conference and one post-conference attendee list. Pre-conference attendee list is emailed 2 weeks prior to the conference, September 25. Attendee lists do not contain email addresses.
- FREE 30-second video
- FREE Lead Retrieval license powered by Cvent.
- FREE WiFi
- Exhibitor Business Category: We make it easy for attendees to find exhibitors by sorting business categories on our new web page: (https://mtmp.com/exhibitor-categories/). Be sure to add your top 3 business areas using the link below.
Important Exhibitor Tasks & Links
- REQUIRED: Submit Company Logo for Website Advertising ASAP – no later than September 7, 2023.
- REQUIRED: Update your Business Category for Website ASAP – no later than September 7, 2023. This is our new page where attendees can find you and your business category: (https://mtmp.com/exhibitor-categories/)
- Add Staff to your CVENT Portal: Once you receive your exhibitor confirmation, your designated Admin will receive an email invitation directly from CVENT, which will provide your unique login. The CVENT portal is where you will register your attendees and update your company profile. This is the only way to initially access the CVENT portal. NOW OPEN. Your designated admin should have received an email from Heather Shanahan/CVENT, inviting you to log into your account.
- You and your staff must read and adhere to the Rules & Regulations.
- OPTIONAL: Exhibitor-Appointed Contractor (EAC) Forms (to be completed ONLY if you are not using MTMP’s official general contractor Freeman Decorating Company to provide booth set-up): You must print out and complete the REQUIRED EAC FORM, and submit by September 7, 2023. Here is a SAMPLE of Certificate of Insurance form.
- OPTIONAL: Text Branding submission link. Fees apply.
- OPTIONAL: Media Guide submission link. Fees apply.
- Payment Page: Use this link to add any items to your contract and submit payment.
- OPTIONAL: Vendor Videos: This video loop will be shown on a TV screen near the Exhibit Hall and on the TV Hotel Channel. Video must be in .mp4 or .mov file and maximum of .30 seconds. Audio and subtitles recommended (https://www.dropbox.com/request/WTnMFi5hA8DYek1bUdjA).
- Helpful CVENT Instructions: CVENT Portal User Tips & CVENT Lead Capture Information.
Optional Exhibitor Contract Additions
-
- Text Branding: $150
Description: PDF
- Media Guide Ad: $250-$1500 – EXPIRED
Description: PDF
- Register Extra Booth staff: $1095 for Exhibitors with a booth or $1395 for sponsors without a booth. Use payment page.
- MTMP Payment Page
Supplier Order Forms
- Freeman Expo Exhibitor Kit: NOW AVAILABLE at: https://www.freemanco.com/store/show/landing?showID=521061
- Bellagio Forms: Use this to order A/V, electric, internet, etc.
Brochure: PDF
New orders: Please fill out the attached order forms and send via email to MGMexhibitorsvcs@gmail.com
Existing orders: Please send a copy of your confirmation receipt to MGMexhibitorsvcs@gmail.com. Please be informed that our Advance Pricing (Discount) date is extended until September 26, 2023. You may contact us via email at MGMexhibitorsvcs@gmail.com with questions until further notice.
- Bellagio Business Center: https://bellagio.mgmresorts.com/en/meetings-groups/fedex.html
Exhibit Hall Schedule:
Exhibitor Move-In:
Monday, October 9 | 10:00am – 6:00pm
*must be complete by 6:00pm or penalties apply.
Exhibit Hall Hours:
Tuesday, October 10 | 7:00am – 4:30pm
Wednesday, October 11 | 7:30am – 7:00pm
Thursday, October 12 | 8:00am – 2:30pm
Exhibitor Move-Out:
Thursday, October 12 | 2:30 pm – 6:00pm
