Exhibitor Toolkit
October 13-15, 2026, The Bellagio Hotel Las Vegas
Applies to confirmed Fall 2026 Exhibitors & Sponsors only*
Please contact Heather Shanahan at hshanahan@mtmp.com for information about Exhibiting or Sponsorships.
Plan Your Visit to MTMP
- Hotel Rates and Information
- Exhibit Hall Floorplan
- Agenda
- Exhibitor Booth List
- Rules & Regulations
- Helpful Hints for Exhibitors
MTMP Spring 2026 Exhibitor Prep Zoom Recording
- 8 Point Conference Playbook
- Exhibitor/Sponsor Text Alerts: Opt in to our Exclusive MTMP Exhibitor and Sponsor Text Group so you don’t miss any updates related to theFall MTMP.
Exhibitor Deadlines
Submit Logo for Website: ASAP
Link: Submit Files – Dropbox
Submit Business Categories: ASAP
Link: https://forms.gle/3bRxMpJFGS8RESon7
Magazine Ad: August 7, 5:00pm EST
Link: Submit Files – Dropbox
EAC Forms: September 11
Link: EAC_MTMP Fall 2026 Meeting
Vendor Video: September 28
Link:Submit Files – Dropbox
CVENT Staff Registration: No later than October 6
Register in your CVENT exhibitor portal
MTMP Sends Out First Attendee List to Exhibitors: Sept 29
Second list sent post-conference
Exhibitors and Sponsors should not host events (receptions, meetings or Cabana parties) during any of our scheduled MTMP hours. As we have mentioned many times, these side events are pulling away our hard earned attendance from MTMP. These meetings will deplete our exhibit hall attendance which is unfair to us and other exhibitors. We appreciate your cooperation.
What’s Included with Your Exhibitor Contract?
Included:
Exhibit Hall Booths: Pipe and draped booth with dimensions: 10 feet wide x10 feet deep x 8 feet high. 8-foot high black back drape, 3-foot high black side drapes, 6-foot skirted table (6’L x 30”H), 2 chairs, waste basket. Exhibit Hall is carpeted.
Foyer Booths: NOT pipe and draped. Area is 8×8 with 6-foot skirted table (6’L x 30”H), 2 chairs, and waste basket.
Staff: 4 booth staff who can attend all educational and networking events all 3 days. Badges are required to enter all sessions and events. Booth staff MUST be from your company; not an attorney, affiliate, or consultant.
Free Wifi
(1) Free CVENT Lead Capture License
Free 30-second video advertising your company
(2) Attendee Lists: One preshow list sent September 29; second list sent post- conference. Attendee lists include mailing address, not emails.
Not Included:
You must purchase electricity and any other items for your booth using the Freeman Link.
CVENT Exhibitor Portal
CVENT Portal:
The designated main contact on your contract will receive an email invitation directly from CVENT, which will provide your unique login. The CVENT portal is where you will register your attendees and update your company profile. This is the only way to initially access the CVENT portal. ACCESS COMING SOON
CVENT User Instructions:
How to Register Staff in CVENT: COMING SOON
CVENT User Portal Tips: COMING SOON
CVENT FAQs: COMING SOON
CVENT Lead Capture Information: COMING SOON
Exhibitor Tasks, Links and Optional Items
REQUIRED:
REQUIRED: Submit Company Logo for Website Advertising ASAP: Submit Files
REQUIRED: This will be advertised on table to signs at the conference as well as on our dedicated Exhibitor Business Category page that we post for the next 5 months: Exhibitor Categories Fall 2026
OPTIONAL:
OPTIONAL: FREE 30-second video to promote your company. All videos will be shown on a TV screen in the Exhibit Hall and on the TV Hotel Channel. Video must be in .mp4 or .mov file and maximum of .30 seconds. Audio and subtitles recommended. Submit directly via this drop box by September 28: Submit Files
OPTIONAL: Exhibitor-Appointed Contractor (EAC) Forms (to be completed ONLY if you are not using MTMP’s official general contractor Freeman Expo to provide booth set-up): You must print out and complete the EAC forms, and submit by September 11: Submit Files
OPTIONAL: Purchase a Magazine Ad ($350-$600): Submit Files
Rules & Regulations: All Staff must read and adhere to rules.
Supplier Order Forms, Shipping Logistics
Links:
Freeman Expo Exhibitor Kit: Event Home | Freeman Store
- This link includes shipping information, order forms for electric, additional booth items and more
- All booth materials and items should be shipped through Freeman and will be delivered to your booth during set up hours
- Please note if you ship through Freeman you will not be able to access your stored boxes on Thursday until 2:00pm.
Bellagio
- The Bellagio Services Order Forms: MTMP 2026 – Bellagio Flyer
- Use this form to order electricity, internet, a/v etc.
Bellagio Business Center form: Bellagio Business Center
- If you need business center services or have to send a small item to yourself at the hotel
- They will not accept large booth materials -those must be shipped through Freeman
- Handling and storage fees apply–read carefully
Grand Ballroom Exhibit Hall Hours:
Exhibitor Move-In:
Monday, October 12 9:00am-5:00pm*
*Must be complete by 5:00pm or penalties apply.
Exhibit Hall Hours:
Tuesday, Oct 13 7:30am-5:00pm
Wednesday, Oct 14 7:30am-7:30pm (open throughout reception)
Thursday, Oct 15 7:30am-1:00pm*
*You are contractually bound to keep your booth intact until 1:00pm.
Exhibitor Move-Out:
Thursday, Oct 15 1:00pm-6:00pm*
*If you ship with Freeman, you cannot access your stored boxes until 2:00pm.