Exhibitor Kit
October 21-23, 2025, The Bellagio Hotel, Las Vegas
*Applies to confirmed Fall 2025 Exhibitors and Sponsors Only.
Please contact Heather Shanahan at hshanahan@mtmp.com for information about Exhibiting or Sponsorships.
Plan Your Visit to MTMP
Hotel Rates and Information
Conference Floor Plan
Agenda
Exhibitor Booth List
Rules & Regulations
Helpful Hints for Exhibitors
Exhibitor/Sponsor Text Alerts: Opt in to our Exclusive MTMP Exhibitor and Sponsor Text Group so you don’t miss any updates related to the October MTMP.
Exhibitor Deadlines
Submit Logo for Website: ASAP
Submit Business Categories: ASAP
Magazine Ad: August 27, 5:00pm EST
EAC Forms: September 22
Vendor Video: September 26
CVENT Staff Registration: No later than October 6
Exhibitors and Sponsors should not host events (receptions, meetings or Cabana parties) during any of our scheduled MTMP hours. As we have mentioned many times, these side events are pulling away our hard earned attendance from MTMP. These meetings will deplete our exhibit hall attendance which is unfair to us and other exhibitors. We appreciate your cooperation.
What’s Included with Your Exhibitor Contract?
Included:
Exhibit Hall Booths: Pipe and draped booth with dimensions: 10 feet wide x10 feet deep x 8 feet high. 8-foot high black back drape, 3-foot high black side drapes, 6-foot skirted table (6’L x 30”H), 2 chairs, waste basket. Exhibit Hall is carpeted.
Foyer Booths: NOT pipe and draped. Area is 8×8 with 6-foot skirted table (6’L x 30”H), 2 chairs, and waste basket.
Staff: 4 booth staff who can attend all educational and networking events all 3 days. Badges are required to enter all sessions and events. Booth staff MUST be from your company; not an attorney, affiliate, or consultant.
Free Wifi
(1) Free CVENT Lead Capture License
Free 30-second video advertising your company
(2) Attendee Lists: One preshow list sent October 6; second list sent post- conference. Attendee lists include mailing address, not emails.
Not Included:
You must purchase electricity and any other items for your booth using the Freeman Link.
CVENT Exhibitor Portal
CVENT Portal:
Once you receive your exhibitor confirmation, your designated Admin on your contract will receive an email invitation directly from CVENT, which will provide your unique login. The CVENT portal is where you will register your attendees and update your company profile. This is the only way to initially access the CVENT portal. ACCESS COMING SOON.
CVENT User Instructions:
How to Register Staff in CVENT: https://mtmp.com/wp-content/uploads/2024/08/How-To-Register-Staff-in-CVENT.docx
CVENT FAQs: https://mtmp.com/wp-content/uploads/2024/08/CVENT-FAQs.docx
CVENT Lead Capture Information: COMING SOON
Exhibitor Tasks, Links and Optional Items
REQUIRED:
REQUIRED: Submit Company Logo for Website Advertising ASAP: Submit Files – Dropbox.
REQUIRED: Update your Business Category for Website ASAP. This will be advertised on our dedicated Exhibitor Business Category page that we post for the next 6 months: Exhibitor Categories – MTMP Fall 2025 – Google Sheets.
OPTIONAL:
OPTIONAL: FREE 30-second video to promote your company. All videos will be shown on a TV screen in the Exhibit Hall and on the TV Hotel Channel. Video must be in .mp4 or .mov file and maximum of .30 seconds. Audio and subtitles recommended. Submit directly via this dropbox: Submit Files – Dropbox.
OPTIONAL: Exhibitor-Appointed Contractor (EAC) Forms (to be completed ONLY if you are not using MTMP’s official general contractor Freeman Expo to provide booth set-up): You must print out and complete the EAC forms, and submit by September 22 Submission Link: EAC_MTMP Fall 2025 Meeting.
OPTIONAL: Purchase a Magazine Ad ($350-$600)
Description: https://mtmp.com/wp-content/uploads/2025/08/MTMP-Magazine-Ad-Guide_Fall2025.pdf
Payment Page: https://mtmp.com/wp-content/uploads/2025/08/MTMP_OCT25_ExhibitorContract_8.21.pdf
Rules & Regulations: All Staff must read and adhere to rules. RULES AND REGULATIONS – Google Docs.
Supplier Order Forms, Shipping Logistics
Links:
Freeman Expo Exhibitor Kit:
https://www.freemanco.com/store/show/landing?showID=537037. Shipping information is included here, as well as options to order additional booth items.
The Bellagio Services Order Forms:
Bellagio Grand Ballroom Exhibit Hall Hours:
Exhibitor Move-In:
Monday, October 20 | 9:00am-5:00pm*
*Must be complete by 5:00pm or penalties apply.
Exhibit Hall Hours:
Tuesday, Oct. 21 | 7:00am-5:00pm
Wednesday, Oct. 22 | 7:30am-7:00pm
Thursday, Oct. 23 | 8:00am-1:00pm*
*You are contractually bound to keep your booth intact until 1:00pm.
Exhibitor Move-Out:
Thursday, Oct. 23 | 1:00pm-6:00pm